Mālō e lelei, Talofa lava, Kia orana, Mālō ni, Fakaalofa lahi atu, Ni Sa Bula Vinaka, Fakatalofa atu, Noaˈia, Mḁuri,
Tēnā koutou katoa and warm Pacific greetings from Wellington.
This screen cast is to help you to apply for the Pacific Education Innovation Fund.
If you haven't already done so, please familiarise yourself with the requirements for funding and print them out.
We will explain the basic elements of the application process plainly in the screen cast before you start an online application.
Check the website to make sure you have access to all resources we provide with your applications.
A few words about the purpose of this fund; very often the word "innovation" scares people away and it is not so easy to think about it in the context of education.
What we are looking for are changes with a common sense and practical focus that make a difference in your communities for Pacific learners. We encourage you to submit bold ideas.
The best ideas often focus on a specific, educational need and address this courageously.
The insights and knowledge sit with your community.
The key is your relationships with Pacific learners and we would like to see how you have engaged with them in the design of your ideas, how you have consulted the parents elders or community leaders and agreed on an innovative response?
Think about how many Pacific learners and families, your project will reach and where the best place is for establishing a support network.
Step 1 is the Funding Stream and Contacts Section.
Identify what you are applying for please check whether you will be applying for the special Pacific bilingual or immersion education funding or for the main Pacific innovation funding:
Bilingual education refers to the teaching of curriculum in two languages (English & Pacific language), where the teaching is in a Pacific language for at least 50% of time.
Immersion education refers to the teaching of curriculum in a Pacific language for at least 80% of time.
Please only select this box if this applies to your project.
Then, provide us with your contact details and select from the different categories available.
Remember, you must be a registered legal entity to be eligible to apply.
For example, you may be a registered trust, charity, business or education provider.
Step 2 requests for further Contact Details, which is the basic information we require to process your application and get in touch with you.
A link to your website, if possible, helps us to understand the mission and vision of your organisation.
Step 3 asks for an Innovation Overview.
The overview is about the name of the project and is to identify which region you will be delivering in.
There is a list of regions for you to select from where your project will be implemented.
You can submit as many applications as you like for the Innovation fund, as the lead applicant.
If you want to apply for funding for more than one region you must submit a separate application for each region.
There is a link in blue that has more information about the different local offices on our website.
The question about the amount of funding is designed to identify projects of $25,000 or below, since there is a less detailed process for these projects.
If your project requires funding above $25,001, we require more information. Please note; you must specify the amount without GST.
If you select $25,001 and above, you will need to include a detailed work plan and risk assessment in your application, which is detailed in Steps 5B & 7.
If you select $25,000 or below, the Work Plan & Risk Assessment Sections will not appear on the form.
Step 4 asks for Budget Information.
This section has a focus on uploading your prepared budget document for the amount you are applying for.
We have a template if you need, which is available as download on our website.
The budget should show the costs of salaries, activities and operating costs for your project.
This needs to be uploaded here and will be evaluated as part of your application.
As a reminder, there is a hover text that pops up and explains what we are not funding.
Here are some of the things we do not fund: overseas activities, travel costs, infrastructure costs, building costs, capital costs.
Capital equipment will not be funded.
The Ministry of Education may allow the appropriate leasing of essential items (such as laptops) at its discretion.
Please consult with your community before you complete your budget.
Collaboration is important because it gives your community an opportunity to decide what is most important to them, where the greatest needs are and how to address it together.
Every project must be achievable, and you need to set realistic timeframes.
Your start and finish dates should reflect your plan for undertaking the project over either a 1 year or 2-year period.
Funding will be provided in the year you plan to use it, not in advance.
Please note that applicants are restricted to a start date no earlier than 1 July 2021, so the Webform won't allow you to select any dates before this.
Step 5 looks at your ideas and gives you a chance to submit in an alternative format such as a presentation, slideshow, or video to tell us the story about your innovation.
Storytelling is a responsive method of applying for funding that we allow.
When we hear a story with a beginning, middle and end about your project, we can make sense of it.
The following ideas will guide you to fill out this form: What the innovation is and who it is for, how you have consulted with Pacific communities in the design of your innovation, what you will deliver, who you will work with (including the wider education, social and health sectors, if relevant).
For Step 5a, you must indicate the submission-method by clicking one of the buttons:
If you click "yes" to provide link, a field to copy and paste a link emerges.
If you click "yes" to "upload", a field to upload a document emerges.
If you click "no" to "upload", a field to describe your innovation emerges.
Please describe the innovative aspects about your project and be aware, the word count is a maximum of 300 words.
Please, keep it short, clear, and concise.
For Step 5b, Tell us the difference that you wish to make and describe this in detail.
The white field is where the project outcomes and future changes or shifts are recorded.
Ideally, we would like to hear up to three specific changes that your project focuses on within the time frame and budget you're applying for.
Outline the intended shifts and outcomes you hope to see and keep it very short.
The next question is a multiple-choice field to IDENTIFY THE KEY THEME(S) OF YOUR PROJECT.
The options that you can select are: culture, language and identity, build the cultural competency of education providers, bilingual (for innovation fund only), wellbeing, partner with families, engagement or attendance, if you have other themes, please specify by clicking "other".
The field below called workplan, is designed so you can upload a supporting document, for the outcomes that you have described above.
Please note; this only appears when, you as the applicant, selects $25,001 and above.
It must include milestones, and details of key dates for your implementation period.
You can remove any files uploaded in error in this section and please see the downloadable template we have provided for you to use.
Please limit the submitted document to two pages only.
Step 6 covers Community Reach. You must provide your best estimate of the
learners and others in your communities who will benefit from this project: who they are, where they are and how many.
The section asks for: an estimate of the total number of learners and families for each group; community and ethnicity profiles of the project; which Pacific communities your project will support.
There are categories for "Pan Pacific", "not yet known" and "other Pacific heritage" that you can use.
Please specify the "other Pacific heritage" if applicable.
Step 7 relates to Monitoring Progress.
We ask you to monitor progress and the insights and knowledge expected to come from your work within the community.
Explain what information you will collect throughout the project to track your progress towards the differences or changes you want to see and how this information will relate to your story.
In the "risks" field we want to understand how you calculate those risksﾠand how you will manage them.
Please note; this only appears when, you as the applicant, select $25,001 and above.
For example: a risk could be that people contributing to the project may be overcommitted and no longer have time to dedicate to your project due to unforeseen circumstances.
A risk management example might be to have a substitute support person on standby in case someone cannot continue with the work planned for them to do.
For Step 8 describe; You, Your Group, Organisation, or Institution.
Describe your capabilities and experiences implementing change projects for Pacific communities and include the names of Pacific groups you have connected with.
We would also like to know about any Pacific languages you will use to implement your project.
If you are applying for the Pacific bilingual or immersion fund, please describe your experience implementing Pacific bilingual and immersion education initiatives.
For Step 9, provide any Additional Information you have.
Other funding and privacy declarations are necessary to protect you or your organization and the Ministry of Education.
Please attach any further documents or web links to videos to support your application, if you find them relevant..
This is up to your creativity and may include consultations with community groups, meeting notes, project plans and/or cost estimates.
All documents that tell your story, such as videos or audio must be uploaded from your computer.
If you have received other funding from the Ministry of Education then select "yes"; a window will emerge that asks you to document here.
List any other government funding approved to support your project, including the government agency and the amount of funding.
The privacy statement is a reminder of our and your privacy commitments with each other.
It helps to provide a legal framework, accountability, and trust to go on a journey together.
This application asks for information about you, your organization and the innovation, you are requesting funding for.
We do not need personal information about the people you're going to work with for the application, such as names or personal identification numbers.
The information we do collect for the Pacific Innovation Fund is to help us: check applications, make decisions about funding, report to the government on the need for and interest in the fund, monitor and report on the success of the fund, and for statistical analysis.
Your information will be stored securely and only accessed by authorised personnel.
If you want to see the information we have collected from you, please contact us.
If you find errors in the information we have recorded, you can ask us to correct it.
Step 10 is the Declaration Section and legally binding submission.
When submitting your application, please read carefully what is written as this step verifies you are authorised to act on behalf of your organisation and all information is correct. Your name and date must be submitted as an applicant, this is used as an e-signature.
The review and confirm "edit" button gives you the opportunity to review your application and to check you have attached all the required forms and links.
Your application will be submitted to us once you have completed the review process.
Please be aware, we receive a full copy of your application form along with your attachments as hyperlinks.
You will also receive a copy of your application form, as a PDF, along with your attachments as hyperlinks; it will be sent to the email address you provided above.
Please note; if you click on the "reset" button on the right, this will delete ALL fields you have filled and any files you have uploaded.
We cannot recover this, so please check before clicking the "Clear" button.
Otherwise, select the "Go back" button to continue your application.
We are excited and hopeful to receive your creative ideas and projects.
Check our website for further details and please contact us for support.
Within the next month a regional or national selection panel (these could consist of sector, community, and Ministry representatives) will look at your application to decide if it is successful.
It is time to make a shift for our Pacific learners, thank you for your time. Soifua ma ia manuia.